Back to Office vacancies

Charter Management Assistant

Miami

As a member of our Miami based Charter Management Department, you will join a team that acts as Central Agents for a prestigious fleet of large motor and sailing yachts ranging from 35m to 109m.

Job details:

  • Providing administrative assistance to charter managers, to include general correspondence, enquiries, bookings, management of client and yacht files
  • Assistance with the electronic management of department documents
  • CMS system entry, including the recording of enquiries, bookings. charter progress sheets, entering and updating contacts and client relationships
  • Dealing with departmental travel arrangements
  • The taking of minutes at departmental meetings
  • Help arrange the provision of APAs (advance provisioning allowance) to the yachts
  • Assist charter managers with bank transfers in conjunction with our accounts department
  • Assist charter managers with VAT payments and processing such payments in conjunction with our accounts department
  • Assist with marketing materials, including annual Burgess Charter Directory, Burgess “The Edge” newsletters, yacht electronic presentations, departmental industry updates, announcements, electronic mailings, broker updates and brochure distribution
  • Updating information listed on Yachtfolio – the industry information and availability intranet system, BI.com and Superyachts.com and any other site the company may support in the future, for yachts including; rates, specifications, crew profiles, bookings, photography etc.
  • Compilation and submission of the department weekly news for Burgess News
  • Updating information on the Burgess website, including any newsworthy items
  • Assist with arrangements for our central agency yachts to attend charter shows
  • Assist with the co-ordination and production of the annual charter reports for our yacht owners as well as any monthly reports for designated yachts
  • Assist with the distribution of twice-yearly market reports to our yacht owners
  • Assist with compilation of Burgess Charter Central Agency Proposals, as directed
  • Responsible for helping ensure all Burgess charter management documentation, including; flyers, circulars, letters, e-mails, proposals, etc., destined for outside the office, is to Burgess standards (Golden Rules)
  • Co-ordinating with other departments within Burgess for information sharing and cross-selling opportunities
  • Share in general office duties and assisting with other departments within the company as may be requested or required
  • Compiling of monthly credit card and cash expenses made on behalf of the company for your designated charter managers
  • Assist with special projects as required

Skills & competencies:

  • Microsoft Office including: Word, Excel, PowerPoint and Photoshop
  • Adobe Acrobat
  • Languages: a basic knowledge of any popular foreign languages such as Spanish, French, Italian would be an asset but not essential
  • Excellent organizational skills
  • Ability to prioritize and complete tasks on deadline
  • Ability to work well within a highly motivated and energetic team
  • An interest in marketing & creative design would be an advantage
  • Good attention to detail
  • Competent with numeracy
     

General office assistance:

  • Answer telephone & door (if Receptionist is unable to)
  • Assist with covering reception during lunch breaks and if receptionist is away
  • Preparing mail and couriers etc. for the department as needed
  • Destruction of documents (shredding)
  • It is noted that full attendance and participation at the Ft Lauderdale Boat Show, Palm Beach International Show and Miami Boat Show is expected; attendance may also be required, from time to time, at other major yacht charter shows, such as Barcelona and Antigua Charter Shows)
  • Attendance at Charter Open Day events may be required

Personal:

  • Discretion, a good team player and an interest in yachting preferred.

*Only candidates with legal status to work in the US can be considered.

Burgess is a leading global superyacht brokerage business. During more than 46 years of operation, the company has gained an enviable reputation for success based on unbiased and honest advice, specialist expertise, high quality, and attention to detail.  The company provides a full range of yachting services including sale and purchase, charter, charter management, operational management, new construction, crew employment and insurance to a very discerning clientele of ultra-high net worth individuals.

Apply for this role

Personal details
(Formats accepted: .doc, .docx, .pdf; Maximum size allowed: 10 MB)
Filter your search
Loading your search results
There are no results for the search term '{{ctrl.query}}'