Crew/Vessel Compliance Administrator

Purpose of the role:

Work as part of the team which monitors and maintains compliance with the regulatory requirements for documentation and certification of Yachts and Seafarers.

The job-holder will become an expert in crew and vessel certification and documentation.

Duties:

Verify yachts are correctly crewed and seafarers properly certificated. This includes systematic checks and audits to ensure:

• Yachts are manned in accordance with the requirements of the safe manning document issued by their Flag Administration;
• Seafarers are certificated in accordance with the requirements of STCW and MLC as appropriate;
• Certificates and qualifications are valid, correctly presented and verified on Burgess Manage (the Company’s Safety Management System);
• Reporting any areas of non-conformity to the Compliance Team, following up to ensure corrective action has been implemented;
• Review, document and issue Rating Certificates under the authority of flag administration;
• Verify vessel’s certificate expiry and other dates in the Safety Management System;
• Assist with arranging annual, intermediate and renewal surveys as required;
• Assist with the arrangements for internal audits and inspections of vessels in accordance with the audit plan;
• Verifying documents and removing out of date or duplicate documentation in the Safety Management System;
• Reporting any areas of non-conformity to the vessel/Yacht Manager and following up as required.

Supporting the Safety and Compliance Team  in reviewing reports received following survey, audit or inspection to establish whether follow up action is required:

• Ensure an audit finding form is properly prepared and submitted for each finding;
• Follow up where causal analysis or explanation is incomplete or insufficient;
• Consider the appropriateness of the proposed corrective action;
• Follow up and expedite the completion of corrective action; in accordance with the agreed timescale and to the satisfaction of the auditor, Flag Administration or Port State;
• Other tasks as reasonably requested.

Experience and ability:

• Exceptional attention to detail;
• Able to plan organise and administer own workload;
• Able to work independently and as part of a team;
• Proficient with the use of business IT systems, computer and cloud-based apps;
• Ability to develop a good working knowledge of relevant international maritime regulations including ISM, ISPS, SOLAS, MLC & STCW;
• Strong written and verbal communication skills;
• Fluent in spoken and written English;
• Resident within daily commuting distance of the nominated office;
• Good sense of humour.

*Only candidates with legal status to work in the UK or Monaco can be considered.