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Crew/Vessel Compliance Administrator


We are looking for a crew/vessel compliance administrator to support our London or Monaco based Yacht Management team.

Purpose of the role:

Work as part of the team which monitors and maintains compliance with the regulatory requirements for documentation and certification of Yachts and Seafarers.

The job-holder will become an expert in crew and vessel certification and documentation.


Verify yachts are correctly crewed and seafarers properly certificated. This includes systematic checks and audits to ensure:

  • Yachts are manned in accordance with the requirements of the safe manning document issued by their Flag Administration;
  • Seafarers are certificated in accordance with the requirements of STCW and MLC as appropriate;
  • Certificates and qualifications are valid, correctly presented and verified on Burgess Manage (the Company’s Safety Management System);
  • Reporting any areas of non-conformity to the Compliance Team, following up to ensure corrective action has been implemented;
  • Review, document and issue Rating Certificates under the authority of flag administration;
  • Verify vessel’s certificate expiry and other dates in the Safety Management System;
  • Assist with arranging annual, intermediate and renewal surveys as required;
  • Assist with the arrangements for internal audits and inspections of vessels in accordance with the audit plan;
  • Verifying documents and removing out of date or duplicate documentation in the Safety Management System;
  • Reporting any areas of non-conformity to the vessel/Yacht Manager and following up as required.

Supporting the Safety and Compliance Team  in reviewing reports received following survey, audit or inspection to establish whether follow up action is required:

  • Ensure an audit finding form is properly prepared and submitted for each finding;
  • Follow up where causal analysis or explanation is incomplete or insufficient;
  • Consider the appropriateness of the proposed corrective action;
  • Follow up and expedite the completion of corrective action; in accordance with the agreed timescale and to the satisfaction of the auditor, Flag Administration or Port State;
  • Other tasks as reasonably requested.

Experience and ability:

  • Exceptional attention to detail;
  • Able to plan organise and administer own workload;
  • Able to work independently and as part of a team;
  • Proficient with the use of business IT systems, computer and cloud-based apps;
  • Ability to develop a good working knowledge of relevant international maritime regulations including ISM, ISPS, SOLAS, MLC & STCW;
  • Strong written and verbal communication skills;
  • Fluent in spoken and written English;
  • Resident within daily commuting distance of the nominated office;
  • Good sense of humour.

*Only candidates with legal status to work in the UK or Monaco can be considered.

Apply for this role

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