Brokerage & Office Assistant

The Athens office is looking to recruit a new Brokerage & Office Assistant.

Brokerage assistant responsibilities:

  • Assist with preparation of yacht selections & presentations
  • Assist with all client/general correspondence
  • Record all client activity in the Burgess Customer Relationship Management (CRM) system
  • Monitor CRM enquiries for all brokers and assist brokers with ensuring the enquiry logs are all kept up to date
  • Assist with contract preparation as required
  • Assist with booking of yacht visits/inspections
  • Collate and send out daily yacht and contact log
  • Create electronic presentations for third party listed yacht
  • Preparation of weekly brokerage news
  • Manage department office cars (servicing, insurance, tax, etc.)
  • Assist with travel plans as required (hotels, flights, transfers)
  • Diary management; department movements
  • Submit/collate expenses for brokers

Office assistant responsibilities:

  • Manage reception & switchboard
  • Greet and welcome guests as they arrive at the office
  • Ensure reception area and meeting rooms are tidy and presentable
  • Offering guests refreshments and on request, ordering working lunches
  • Assist with IT setup in meeting rooms
  • Receive, sort and distribute daily mail/deliveries. Where required, scan and distribute/file documents
  • Franking/ organising couriers for all outgoing post
  • Order office supplies (including stationary orders and first aid supplies) proactively keeping inventory of stock
  • Managing Athens events, CSR initiatives and social activities
  • Fire warden and First aid representative
  • Proactively maintain /upkeep office by organising repairs and upgrades
  • Liaise with security, cleaners and general maintenance service providers
  • Perform other clerical duties such as filing, binding documents, photocopying and scanning
  • Processing office payments and expenses
  • Stand and Boat Show cover as required, including occasional industry Open Days
  • Assist with Athen office projects and ad-hoc requests

Essential skills and personal qualities:

  • Fluent written and spoken English
  • Strong IT skills (especially CRM, Outlook & MS Office including Excel)
  • Highly organised
  • Excellent communication and diplomacy skills, are able to communicate effectively at all levels (dealing with owners, captains and colleagues)
  • Ability to prioritise, multi-task and work to tight deadlines and under pressure
  • Keen eye for detail and accuracy
  • Confidentiality
  • Good team player, but also able to act on own initiative
  • Ability to attend the office Monday-Friday

Desirable skills:

  • Knowledge of MS CRM and/or Adobe Photoshop
  • Previous sales support experience
  • Knowledge of yachting or luxury goods sector
*Only candidates with legal status to work in Greece/EU can be considered.
Apply for this role
Please include the country code

Formats accepted: .doc, .docx, .pdf; Maximum size allowed: 10 MB)

No file chosen

Sign up to our newsletter

Stay in the loop

Subscribe to our newsletter to keep updated with all things Burgess.

What would you like emails about?

In order to understand how we use and protect your personal information, please read our privacy policy.

Language: en fr

Filter your results